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Access Control and HR

Posted on February 21, 2022

Concerns about security increase alongside a company's growth. As a result, commercial building access control systems become even more important in order to ensure employee safety and property protection.

Human resources professionals have their finger on the pulse of the workplace, so it's no surprise that they work in more departments than most. As a result, having an effective access control system or key card entry system in place is crucial.

In this article, we will discuss some of the many benefits that come with integrating access control with your company’s human resources department, as well as some of the most common integration challenges that businesses face.

Keep reading to find out more about how to protect your business with access control.

Advantages of Integrating Access Control and HR 

Security is a top priority for all businesses, regardless of size. If you work with sensitive information or expensive equipment, safeguarding your company's assets is critical to its success.

Let’s take a look at some of the various advantages that come with integrating access control with your HR department.

Identity Administration and Management

Personal identity is central to access control and, in most cases, is its primary function. An effective access control system will determine who enters or exits a controlled area, allowing the security team to know the status of their site at any given time.

This is vital if valuable company assets are present, and it serves as the first line of defense against intrusion or theft. At the same time, identity management allows you to monitor employee entry and access, which is ideal for time and attendance recording.

Improved Efficiency

Access control is frequently used to save time and energy. When a person is granted access,  the integrated system can notify the environmental and business systems that additional resources are required.

Greater efficiency can also be achieved by access control systems notifying staff when a member of the team arrives in the building or a visitor is waiting in the reception area. This makes it much easier for employees to plan their time and ensures that customers and visitors are not kept waiting.

Increased Safety and Security

Because access control is intended to protect people and property, safety is important. Integrated security adds an extra layer of protection by alerting the security team to any problems and dispatching them immediately.

Aside from security, knowing where visitors are has a strong safety component. Because a site may contain hazardous mechanical, electrical areas, or unsafe substances, it is necessary to ensure that unauthorized people do not enter.

Automatic Updates Reduce Risk

To maintain security levels, when an employee leaves your organization, you want to ensure their access rights are revoked as soon as their contract expires. To ensure this happens automatically, physical identity and access control processes should be integrated into larger business processes.

In this case, you want to connect your access control database to your HR database. As a result, when the latter indicates that someone has left the business or changed roles, their access rights are instantly updated in the access management database to reflect this.

Common Integration Challenges

Integrating access control systems with human resources departments can now assist businesses in safely managing their workplace and establishing best practices that will provide benefits for years to come. However, that does occur without a few challenges.

Here are some of the most common integration challenges that businesses face with access control.

A Need for Consistency

Access control requires consistency to protect data within a company's system. As there are various ways that data is transported throughout a company, there can be many inconsistencies in its implementation. Data that moves across cloud storage and servers can put data at risk.

Selecting the Best Access Control Model for Various Needs

Most access control models, including the aforementioned role-based access control (RBAC) model, frequently necessitate the use of more than one type of technology in order to successfully implement the security measure.

This may sometimes necessitate multi-factor authentication to ensure secure access from only those individuals who are authorized to access the information.

Strengthening Authorization Measures

Accurately determining authorization measures for each employee within an organization can be difficult for any business. One of the most difficult aspects of this is constantly monitoring your access control system for any unusual activity.

This allows you to proactively stop security threats before they begin, including running compliance and vulnerability checks on your system on a regular basis to ensure that everything is working properly and that no data is at risk.

A Need for Flexibility

Because technology is constantly changing in today's world, your access control system should be prepared to adapt to any changes that arise. This includes updated applications and enhanced security checks to protect your system and eliminate any minor risks before they grow into a major threat to your organization.

Inadequate Data Security

Another important consideration is data security, as organizations must always ensure that all data stored is secure and confidential.

Poor data security standards in an enterprise can result in data leakage and breaches, significantly reducing data integrity. As a result, businesses may suffer revenue losses and low levels of productivity.

Future-Proof Your Access Control with the Help of Action 1st Loss Prevention

Access control has become a critical security measure in protecting an organization's data, employees, and property in just the last decade. Whether you want to consolidate critical data into a single application rather than multiple applications or allow HR teams to access all of the same information using the same database, integrated access controls systems are all you need.

At Action 1st Loss Prevention, we have over 30 years of security and access control experience, and we've helped organizations of all kinds choose the best security solution for their goals, requirements, and budget.

We offer a variety of access control solutions to meet your company's specific needs and safety standards, and our team of experts is ready to assist you in selecting a cloud access control solution that meets your company's needs.

To learn more about our commercial building access control solutions and find out which system is best for your company's requirements, you may speak with a specialist about how we can assist your business. 
Contact us at Action 1st Loss Prevention today!

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